Establishing processes for organizations

Some key questions that we may ask !

• Why have a formal process ?
• Is the process we follow good enough and approriate ?
• How can we benchmark with global /industry standards ?
• How much will it cost to implement a solution ?
• What is the recommended timeline for an implementation ?

Why have a formal process ?
A formal process ensures consistency in results and when applied across the organization it will help in repeatability and predicatability .It is also a prerequisite if any improvement is required to be done . In the long run it can improve quality ,reduce cost ,enable customer satisfaction and better profitability…

Is the process that we follow good enough and appropriate ?
Every organization has some process being followed – sometimes explicitly or otherwise . But is it appropriate or too bureaucratic , difficult to follow and an over-kill ? Or are we having very little processes in place so work goes on based on people’s capability entirely .It is worthwhile getting a better fit …

How can we benchmark with global /industry standards ?
Processes can be benchmarked with global standards e.g from PMI, IPMA etc . Maturity models developed recently for e.g OPM3 can also be used to as basis for getting on the road to improvement ….

How much will it cost to implement a solution ?
The investment required for this initiative will depend on the size of the organization ,the UNIT ( SBU , section , department ) and the level of rigour . An organization could start with baby steps by considering a single UNIT as a trial .

A typical Process + program from Xtraplus for a single UNIT will have the following scope and expected approximate durations

• Hi level data collection and requirements gathering – 1 day onsite
• Process mapping and Gap analysis workshop ( for a group of about 12 persons ) - 1 days onsite
• Recommendation and Reports - 3 days offsite
• Handholding during implementation of improvement solution - 2 days onsite

An approximate budgetary cost for above will be INR 2 L excluding cost of travel ,hotel accommodation and conveyance expenses . A more precise cost can be arrived at after getting more details

What is the recommended time for an implementation ?

• Data collection, assessment , analysis and reporting - 1-2 weeks after confirmation of order and identification of location .
• Implementation - 4-6 weeks after submission of report and decision for implementation .

A solution by Xtraplus enables organizations to

• Leverage the existing knowledge by PMPs or other professionals in an organization . Evaluate existing
• rocesses against global and industry practices and establish gaps
• Provides a basis for action plan for improvement
• Consistency , predictability in results

This solution tiled Process+ is available from Xtraplus as a dedicated service for organizations or as a public offering where participants from organizations can participate.

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Process + … dedicated for organization
Process + … public program